IN THE EVENT OF A NATURAL DISASTER AND/OR COUNTY, STATE OR NATIONAL EMERGENCY, THE SMEC WILL NOT BE AVAILABLE
1. The applicant of the facilities and grounds hereby agrees to save and hold harmless the Smoky Mountain Event Center Inc. Board and Haywood County Government from any and all claims for damage to person or property that may arise from the use of the facilities and equipment, without regard to whether the damage, personal or otherwise, is brought about or caused by the negligence of the user, the Smoky Mountain Event Center, Inc. Board, or any person, organization, firm, or corporation.
2. The applicant agrees to leave all facilities and grounds clean. All trash must be placed in appropriate outdoor receptacles. (The designation of ‘clean’ is at the discretion of the SMEC, Inc. Board.) Rental Deposit will be withheld in whole or in part to account for cleanup not done by the rental applicant.
3. The applicant is responsible for and agrees to pay for and all damages to the facilities and its property. Rental Deposit may be withheld in whole or in part to account for damages.
4. Kitchen and Concession Stand Facilities do not include the use of small appliances, serving utensils, etc. Please plan to bring your own equipment as necessary.
5. The applicant must provide written proof of liability insurance (with live animal coverage, if applicable) with a minimum of 1 million dollars coverage for the entire rental period at least 30 business days prior to the scheduled event. This certificate of insurance MUST name Smoky Mountain Event Center as additional insured.
6. Non-profit applicants must provide written proof of non-profit status at the time of application in order to receive the non-profit rate.
7. A properly executed rental contract must be submitted, along with full deposit according to the fee schedule, at the time of submission of the contract. Any cancellation by the contractee less than 30-days prior to the planned event will result in a non-refundable deposit. After a post-event walkthrough has occurred and it has been determined that no damage or excessive clean -up will be required, all or a portion of the rental deposit shall be returned by company check upon receipt, deposit, and clearing of rental income to the SMEC company account. Rental deposits may not be carried forward for future events.
8. No alcoholic beverages unless the proper application and permits have been submitted to and approved by the Manager at least 30 calendar days prior to any event that plans to serve alcoholic beverages.
No narcotics or other controlled substances shall be brought or consumed on the Smoky Mountain Event Center, Inc. property.
9. Users are expected to be aware of and to obey all other appropriate and applicable laws concerning public conduct and safety during their use of the SMEC, Inc. property.
10. If security personnel are required, the cost of such service will be included in the invoice and will be the responsibility of the contractee.
11. Payment in full shall be made at least 14 business days before the scheduled event. Failure to make payment 14 or more business days prior to the scheduled event is grounds for forfeiture of deposit and cancellation of the event.
12 . Violation of facility use rules or non-payment may result in expulsion with denial of future rental privileges. All rules and regulations are subject to the interpretation of and enforcement by the SMEC, Inc. Board or Management.
13 . Facilities checklists are to be turned in to the Manager at the close of the scheduled event.
